Business Support Assistant and Event Coordinator

Careers that Change Lives
Medtronic is among the largest medical technology companies in the world. Through innovation and collaboration, Medtronic helps to alleviate pain, restore health and extend life. Last year, our medical therapies for the treatment of over 40 major conditions, improved the lives of more than 75 million people around the world.

In this role, you will provide expert and proficient administrative support to the lead of Aortic Operating Unit in Western Europe Region. Independently perform complex and diverse administrative duties while taking a proactive approach to anticipate and meet needs. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

To be successful in this role, you have affinity with administrative tasks, work accurately and like to work structured. You are a distinct team player, who’s able to build relationships with colleagues, and have excellent communication skills. Managing several tasks, priorities and projects at once poses no problem for you. These skills enable you to drive improvements and tackle possible resistance.

• Provide proactive administrative support to the Aortic Operating Unit Leaders including preparing communications, scheduling and coordinating meetings, conferences and travel (regional and international).
• Support special projects and events in conjunction with Marketing, Medical Science and Medical Education teams.
• Provide support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed. Plan, prepare and coordinate special meetings including agendas, meeting materials, logistics, action items, travel and catering.
• Support Contract Management - you will be responsible for handling of agreements between Medtronic and Healthcare professionals, using special contract managements system (Electronic Compliance and Agreements Tracking System - eCATS).
• Perform various administrative duties including basic finance management, Internet/Intranet research, facilities coordination, setting up new hires, ordering supplies and equipment if needed, maintain confidential records, files, organizational charts and email distribution lists.
• Work independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the leaders are well-prepared for all elements of their daily and weekly schedule. Demonstrate learning agility and be able to pivot to accomplish tasks and assignments quickly.
• Act as an information resource for Medtronic standards and policies, quality & regulatory procedures, compliance policies to ensure & drive quality results.

• 3 years of administrative or event management experience.
• Fluent English (proficiency both verbal and written).
• Strong communication and organizational skills.
• Positive Mindset and Personality.
• Can do attitude.
• MS Office – Outlook, PowerPoint, Excel, Word.

• Bachelor’s degree.
• Demonstrated complex problem-solving skills, flexible and agile in a constantly changing environment.
• Exercises independent judgment and discretion.
• Ability to interact effectively with senior level executives both internally and externally, strong teamwork and collaboration skills
• Ability to work well under pressure in a dynamic environment
• Good analytical and organizational skills, excellent customer service skills
• Ability to balance multiple time-sensitive tasks, exceptional attention to detail
• Excellent interpersonal and communication skills, advanced in virtual Meetings and webinars

• Flexible working environment
• Annual Incentive Plan % depending on company results
• Pension scheme and group discount on healthcare insurance
• Training possibilities via Cornerstone/Skills Lab
• Employee Assistance Program and Recognize! (our global recognition program)

Our Commitment
Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communities if we hope to have long-term sustainable impact. Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.

About Medtronic
Bold thinking. Bolder actions. We are Medtronic.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people. Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day. Expect more from us as we empower insight-driven care, experiences that put people first, and better outcomes for our world.
In everything we do, we are engineering the extraordinary .

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