Procurement Operations Specialist

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Procurement Operations Specialist

This position is responsible for the organization’s purchase order processing functions; creation of and maintenance of purchase orders (POs) and receipts within the purchasing system. Responsible for maintaining the “back-end” procurement PO process, ensuring smooth delivery of POs, handling queries and first-line support.as they relate to the Procure-to-Pay (P2P) operations.

What Youll Do :

• Examines and analyzes departmental purchase requests for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determines method to process requisition based on Operating Unit, dollar amount and timeliness required

• Ensures purchase orders reflect company requirements, terms and special conditions, regulatory compliance (SOX) and adherence to company-vendor agreements

• Review, audit, analyze and resolve invoice discrepancies, disputes and match exceptions through interaction with Accounts Payable, the business and supplier

• Provide problem resolution process and timeframe for purchase order and vendor billing issues

• Support Oracle PO module by assisting end users with questions

• Organize and maintain department PO files in Team SharePoint

• Review the invoice matching hold report and resolve discrepancies

• Review and verify past due PO reports and contact suppliers to address overdue Purchase Orders

• Respond to customer and supplier inquiries about order status, changes, or cancellations

• Communicate professionally with suppliers on order placements, PO changes, pricing, contact information, invoice discrepancies, delivery errors

• Create receipts ensuring accuracy to reduce match exceptions and facilitate timely payments

Who You Are :

• Prior experience with Oracle purchasing modules is preferred

• Working knowledge of Procurement Operations systems and processes

• Competent computer skills - specifically MS products (Excel, Word, PowerPoint, Visio, Project & Outlook)

• Strong analytical, process and collaboration skills to resolve business problems

• Strong customer service skills

• Excellent verbal and written communications skills

• Ability to meet deadlines under pressure, organized and focused in a multi-tasked, fast paced environment

• Comfortable working with all levels/departments

• Ability to build successful professional relationships with the flexibility to work with a variety of personalities and styles

• 1-3 Years in a similar position

• Experience with and understanding of accounting practices, currency and tax issues

• Procurement operations experience with a global portfolio and multiple divisions within a company

• Bachelors or Masters degree in a related field; or equivalent related professional experience

• Add Business Value: Drive for Results, Technical/Functional Skills, Analytical Problem Solving & Decision Making, Business Acumen, Creativity

• Communicate Effectively: Written & Spoken Communications, Listening, Influencing

• Help the Team Win: Build & Maintain Teams, Work Effectively with Superiors & Peers, Cross-Functional Collaboration, Embrace & Champion Change

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About Expedia Group

Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers. Expedia Groups family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™.

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